ANNUAL REPORT ACCOUNTS THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF GODALMING Year ended 31st December 2012 Charity Number: 1132327 CONTENTS
Reference and administrative information
Statement of responsibilities of the members of the PCC
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF GODALMING Reference and administrative information
Correspondence and administrative address:
Members of the Parochial Church Council during the year were: Rev d Canon Mervyn Roberts (Chairman), Rev d Beverley Hunt, Rev d Robbie Harvie, Rev d Kate Wyles; Susan Lochner, William Bryans, Helen Goatley, Pat Harvie, (churchwardens and deputies); Lin Allen, June Davies, John Stevens (Deanery representatives); Tony Barron, Alan Bott, Sarah Higgins, Helen Roche, Mark Shepherd, Victoria Yell (elected lay representatives St Peter & St Paul); Sandy Netley, Gillian Martin, Jacky Tickner (elected lay representatives St Mark's), Andrew Bolton, Peter Andrews (co-opted).
In addition the following trustees resigned during the year: Matthew Cave, Neil Sherlock, David Allen, Duncan Savage, Andrew Clark.
Bankers: Independent Examiner:
Elm House, Tanshire Park, Shackleford Road
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF GODALMING ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2012 Legal Status and Objects
The PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF GODALMING (the PCC) forms part of the Diocese of Guildford and has responsibility for Godalming. Responsibility for the Parish Church of St Peter & St Paul is delegated by the PCC to the District Church Council (DCC) and the PCC also delegates responsibility for St Mark s Church to the St Mark s District Church Council. The PCC has the responsibility of co-operating with the Rector and Vicar in promoting the whole mission of the church, pastoral, evangelistic, social and ecumenical within the ecclesiastical parish.
The PCC are also the Managing Trustees of a separate charity known as the Thackeray Turner Trust (Registered number 262552). The Trust owns the barn in Charterhouse Road which is used by the Ss Peter & Paul Scout Group. There are no funds associated with this Trust and the building is insured and maintained by the scout group.
The PCC presents its annual report for the year ended 31 December 2012, together with the accounts for the year.
The accounts have been prepared in accordance with the requirements of the Charities Act 2011, the Statement of Recommended Practice Accounting and Reporting for Charities (SORP 2005) issued by the Charity Commission, the Charities (Accounts and Reports) Regulations 2005 and the Church Accounting Regulations 2006.
Structure, Governance and Management
The PCC is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC registered with the Charities Commission in 2009 as a Charity, in accordance with the Charities Act 2011.
PCC appointments are made by election at the APCM. The process of appointment is set out by the Church Representation Rules. The Churchwardens are ex-officio members of the PCC and are elected at the Annual Parish Meeting. The PCC members hold responsibilities including health and safety, child protection and other legal obligations.
The PCC constitution includes the embodiment of a Standing Committee, whose responsibilities are to exercise any necessary PCC business between meetings. The Standing committee constituted membership is: Rector, Churchwardens, Treasurer, Secretary plus one elected member of the PCC.
All PCC committees are re-elected / ratified at the first PCC meeting of the newly elected body and have delegated power to conduct their divisional business. The scope and boundaries of delegated powers to these committees is currently under review (continuing from work begun in previous years).
The PCC recognises its responsibility for managing risk and ensuring best practice and conformity to legal obligations in many areas of church life, including health and safety, discrimination and child protection. A formal child protection has been adopted, and a child protection officer appointed, in accordance with diocesan guidelines. The PCC ensures that relevant health and safety and employment law requirements are adhered to in all church buildings and by all church organisations.
Team Rector s Report - Spring 2013
I am delighted to introduce this report as I can be the first to thank you all for working so hard and achieving so much for the building up of the Kingdom here in our lovely town.
As you see this year there is a new booklet format that encompasses all the relevant agendas and reports that need to be presented for all our various annual meetings.
Owing to the amount of material in print I have been asked to keep my report very brief so for obvious reasons, with the exception of mentioning my clergy team and Church Wardens, I will not allow myself to yield to the temptation of naming individuals.
As I reflect on the past year and the encouraging signs of growth in new areas of ministry at both our churches, my mind moves with gratitude to the ministry of my colleagues in ordained ministry. We have been blessed with the first full year of Beverley as our Team Vicar and we have shared in the excitement of witnessing Kate s ordination to priesthood. Robbie continues to provide wonderful support on top of his fulltime work commitments. Patrick has moved to Farnham and we miss the excellent pastoral ministry he had provided. Although we miss him and Wendy worshipping with us on a regular basis, I am delighted he is still willing to offer occasional help. Colin is still regularly taking services and having his input into our parochial life is truly a blessing.
Maggie Stirling Troy and her family have contributed enormously to the ministry of our parish and it has been a real joy supervising her ordination training here. Sadly for us she will be leaving at the end of June but her appointment as Assistant Curate at St John s Farncombe is good news for us, in having her working so close and great news for our neighbouring parish.
Susan Lochner will be resigning as our Church warden this year and I would like to express my heartfelt thanks for her amazing guidance and support to us all. She has incredible gifts and will be a very hard act to follow, which makes the task of her successor a daunting one! However the position of Church Warden is a very ancient one but also has to be suited to the gifts of the individual who offers to take on the job. Fortunately we have William Bryans, who has agreed to continue as a warden and he will continue to work alongside his fellow warden ensuring that we function as best we can as a parish. Both Susan and William have operated as a superb team and with the support of others have been instrumental in running our parish so well.
Besides the excellent way our wardens have fulfilled their functions, I would like to thank all our church officers who do great work through the various committees and councils they lead. We also are blessed with the individual ministries of those who help with our educational work and pastoral assistance. One of the strengths of our parish is the number of people who willingly take on responsibilities for particular tasks, thus helping to share the burden of running a complex team parish. This is a great help to us all, as is the coordinating role of our extremely dedicated and gifted parish administrator.
We have a wonderful group of people who provide multiple opportunities for engaging and enjoying a great variety of worshipping events. We are fortunate in this parish to be able to offer services that are informal and experimental as well as family or café style worship through to full formal choral services.
Socially there have been several significant events this year and I am so grateful to those of you who organize and work exceptionally hard in putting on fundraising and social events that help to connect us with one another and with the joyful rhythms of the church year. All of these events, as you might guess, are labour-intensive.
Because our workers are mature, experienced and well seasoned, we don t notice how much time and thought goes into each of these activities. I can assure you that each of these events requires months of careful planning and numerous volunteer support. Because the amount of work to be done is so significant, I would like to put in a plea for people who are willing to help continue our tradition of offering hospitality, graciousness, patience and service.
There is an ancient word that springs to mind when I reflect on the contribution many of you make to the ministry of our parish
diakonia. Deacons, in biblical times, were table-servants for the church. They were not
charged with the ministries of instruction or administration but, rather, with the important task of insuring that all the church members had their hospitality needs met. We are blessed in having some very faithful deacons. I give thanks to God that we have some extremely committed people exercising a ministry of hospitality and welcome, not just in providing food but also through music making, the beauty of flower arranging, the ringing of bells, the cleaning of the church, the nurturing of children and a whole host of other ministries.
Mervyn Roberts (Team Rector of Godalming) Statement of Responsibilities of the members of the PCC
Under the Church Accounting Regulations 2006 and the Charities Act 2011, the Parochial Church Council (PCC) is required to prepare financial statements for each financial year, which give a true and fair view of the state of the financial position of the PCC at the end of the year, and of its financial activities during the year (unless the PCC is entitled to prepare financial statements on a payment and receipt basis). In preparing those financial statements, the members of the PCC are required to:
Select suitable accounting policies and apply them consistently; Make judgements and estimates that are reasonable and prudent; State whether applicable accounting policies have been followed, subject to any material departures disclosed and explained in the financial statements; and Prepare the financial statements on the going concern basis unless it is inappropriate to presume that this basis applies.
The members of the PCC are responsible for keeping proper accounting records, which disclose and ascertain with reasonable accuracy at any time the financial position of the PCC and to enable them to ensure that the financial statements comply with the Church Accounting Regulations 2006 and The Charities Act 2011. They are also responsible for safeguarding the assets of the PCC and hence for taking reasonable steps for the prevention and detection for fraud and other irregularities.
Total receipts on restricted and unrestricted funds were £219,328 (2011 £197,526) as detailed in the financial statements. Of this, the spending on clergy resources was £105,000 (2011 - £100,000) paid as our Parish share to the diocese. Upkeep of fabric and the maintenance of worship was £32,317 (2011 - £119,502), and administrative costs, office costs plus administrator salary totalled £38,600 (2011 - £40,342).
The Diocese has agreed to write off the outstanding loan and, accordingly, the balance in the General Fund carried forward at the end of 2012 is a small surplus of £4,045.
The PCC aims to meet diocesan guidelines and aims to have a minimum of three months expenditure in unrestricted reserves. Money available to the Fabric Fund is kept in reserve to cover the substantial maintenance which an old Grade 1 listed building incurs from normal day to day wear and tear. In addition some money has been set aside for the eventual rebuilding of the Octagon annex of the church. The PCC relies on the on-going support of members of the congregation. The PCC hopes that the planned Stewardship campaign will bring an increase in planned giving.
It is PCC policy to invest our funds balances with the CBF Church of England Deposit Fund and Charities Aid Foundation, CAF.
Signed on their behalf by Rev KM Roberts (PCC Chairman). ------------------------------------------------- 28 April 2013 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF GODALMING Independent Examiner s report for the year ended 31 December 2012
We report on the financial statements of the Parochial Church Council of the ecclesiastical parish of Godalming ( the PCC ) for the year ended 31 December 2012 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes, and in accordance with the accounting policies which are set out on pages 8 and 13.
This report is made solely to the PCC as a body, in accordance with the Church Accounting Regulations 2006 ( the Regulations ), Section 145 of the Charities Act 2011 and regulations made under section 154 of that Act. Our work has been undertaken so that we might state to the PCC those matters we are required to state to them in an independent examiner s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the PCC as a body, for our work as independent examiners, for this report, or for the opinions we have formed.
Respective Responsibilities of the PCC and Examiner As the members of the PCC you are responsible for the preparation of the accounts. You consider that an audit is not required for this year under section 144(2) of the 2011 Act. It is our responsibility to examine the accounts under section 145 of the 2011 Act, to follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act, and to state whether particular matters have come to our attention. Basis of Independent Examiner s report Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by a charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as members of the PCC concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts. Independent Examiner s statement In connection with our examination, no matter has come to our attention:
which gives us reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the account records have not been met; or
to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Paul Chamberlain MA (Oxon), FCA, DChA Chamberlains Chartered Accountants Elm House, Tanshire Park, Shackleford Road Elstead, Godalming, Surrey GU8 6HT THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF GODALMING STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2012 INCOMING RESOURCES Incoming resources from donors Other voluntary incoming resources Income from charitable and ancillary trading Income from investments TOTAL INCOMING RESOURCES RESOURCES USED Grants - Missionary and charitable giving Directly relating to the work of the church Fundraising and publicity Church management and administration
Printing, postage, stationery and copying
TOTAL RESOURCES USED NET INCOMING/(OUTGOING) RESOURCES TRANSFERS BETWEEN FUNDS NET MOVEMENT IN FUNDS (12,121) (96,452) BALANCES BROUGHT FORWARD AT 1st January BALANCES CARRIED FORWARD AT 31st December
None of the Parochial Church Council's activities were acquired or discontinued during the above financial period. There were no recognised gains or losses other than the net movement of funds for the financial periods shown above. The notes on pages 10 to 13 form part of these financial statements. THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF GODALMING BALANCE SHEET AT 31 DECEMBER 2012 FIXED ASSETS CURRENT ASSETS TOTAL CURRENT ASSETS CREDITORS - amounts falling due within one year Prepayments and Accruals NET CURRENT ASSETS CREDITORS - amounts falling due after one year NET (LIABILITIES) / ASSETS REPRESENTED BY: Other specific restricted funds: Fabric fund - General
The notes on pages 10 to 13 form part of these financial statements.
The financial statements on pages 8 to 13 were approved by the Parochial Church Council on
Chairman Treasurer THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF GODALMING NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2012 1 ACCOUNTING POLICIES
Accounting conventionThe financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and the Charities Statement of Recommended Practice, SORP 2005. The financial statements have been prepared under the historical cost convention, except for the valuation of investment assets at market value.
Fixed AssetsConsecrated and beneficed property is excluded from the accounts by s.10(2)(a) and (c) of the Charities Act 2011.
No value is placed on movable church furnishings held by the churchwardens on special trust for the PCC and which require a faculty for disposal since the PCC considers this to be inalienable property. All expenditure during the year on consecrated or benefice buildings and movable church furnishings, whether maintenance or improvement, is written off as expenditure in the SOFA.
Minor assets are written off in the year of acquisition. Other fixed assets are depreciated in accordance with their expected useful lives. However, no fixed assets are currently recognised within these accounts.
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.
The restricted funds within the General Fund are comprised of donations from:-· The Moss Lane Fund (a separate charitable Trust which makes grants for educational or
ecclesiastical purposes within the Parish of Godalming)· The Curate's Fund set up during 2006 to enable the Parish to employ a curate
as a Family Liaison Minister in addition to the non-stipendiary work as curate of the parish· Various collections taken in church during the year for specific purposes· Fabric Fund - for the purpose of maintenance and enhancement of the church fabric and related
activities. Sub-funds are the Octagon Fund and the Organ Fund
The PCC designated money from the General fund to the Fabric fund as part of the prudent policy of setting money aside for the future maintenance of the church buildings. St Peter & St Paul assistsSt Mark's with its day to day running costs and the latter's part of the Parish Share.
Incoming resources· Collections and covenants are accounted for when received. · Income tax recoverable on covenants and gift aid donations is included when claimable. · Income from investments, including interest received, is accounted for when due.
LegaciesLegacies are included when the PCC has been notified of an impending distribution.
Outgoing grantsThe PCC delegates responsibility to the DCCs for the approval of grants to outside bodies. Grants are accounted for when approved.
Investments are valued at market value as at 31st December. Any gain or loss is taken to the Statementof Financial Activities on an unrealised basis.
3 MOSS LANE FUND
The Moss Lane Fund is a Trust separate from the Church of St Peter and St Paul, Godalming. The Trust owns the freehold of Moss Lane School, for which it receives rent. The income is available at the discretion of the Trustees, of whom the Rector is one, for ecclesiastical or educational purposes within the parish of Godalming.
4 DIOCESAN LOAN
The Diocese has agreed to write off the loan in 2012.
5 FABRIC FUND
The balance carried forward on the fabric fund at 31 December 2012 includes two amounts of money earmarked for specific projects. These are shown in separate columns in the Statement of financial activities of the fund (note 6).
The major one is for the Octagon project. Work on the first phase was completed in April 2006. The rebuilding of the Octagon is scheduled for a second major phase. The other fund is for works to the organ, and in particular the purchase of a mobile console.
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF GODALMING NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2012 6 ANALYSIS OF STATEMENT OF FINANCIAL ACTIVITIES OF THE FABRIC FUND AND OTHER RESTRICTED FUNDS INCOMING RESOURCES Incoming resources from donors
Planned giving - covenants & gift aid
Other voluntary incoming resources Income from charitable and ancillary trading Income from investments TOTAL INCOMING RESOURCES RESOURCES USED Grants - Missionary and charitable giving Directly relating to the work of the church Fundraising and publicity TOTAL RESOURCES USED NET INCOMING/(OUTGOING) RESOURCES (99,598) TRANSFERS BETWEEN FUNDS NET MOVEMENT IN FUNDS (93,598) BALANCES BROUGHT FORWARD AT 1st January BALANCES CARRIED FORWARD AT 31st December THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF GODALMING NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2012 7 GRANTS - MISSIONARY AND CHARITABLE General Fund General Fund Unrestricted Restricted Unrestricted Restricted
Christian Warehouse Trust (Cellar and Skillway)
8 DEBTORS 9 CREDITORS: Amounts due within one year 10 CREDITORS: Amounts due after one year 11 LAY SALARIES AND HONORARIA General Fund General Fund Unrestricted Restricted Unrestricted Restricted Unrestricted includes
Church Administration and Secretarial AssistanceOctagon CleaningOrganistVerger
Restricted includes: 12 TRANSACTIONS WITH MEMBERS, STAFF AND CONNECTED PERSONS
During the year there were an average of 4 employees (2011 - 4). The full time equivalents were 2 (2011 - 2). The salaries costs in note 11 include total social security costs of £2,998 (2011 - £1,768)
The public liability insurance, in circumstances where the incumbent churchwardens and PCC are insured, extends to personal liability of individual members of the PCC and its employees.
Apart from the clergy expenses in the Statement of Financial Activities, no member was paid any benefit, and there were no transactions in which any member or connected person had a material interest. Threeclergy received £1,787 in expenses.
St Mark's church makes a contribution to St Mark's Community Centre (a separately managed organisation) for day to day running costs. 13 FINANCIAL COMMITMENTS
The PCC is responsible for maintaining the church buildings. The PCC has no signicant commitments over and above normal running expenses in 2013.
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