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Nepal_event brochure

BOOKING & REGISTRATION
07th & 08th April 2009
Kathmandu, Nepal
Those who have received the techniques of knowledge are most welcome. Pre-registration is mandatory for overseas guests
It is necessary to have a Smart Card / Photo ID to attend the event.

REGISTRATION
All bookings must be made through Fax at +91-11-26653130 or email at ogm@vsnl.net
Visa, MasterCard and American Express are the only credit cards accepted. If you are faxing your booking form, we require your credit card information to receive the REGISTRATION TIMES
From Now to 15th March 2009.
1000 hrs to 1800 hrs (Indian Standard Time) 1000 hrs to 1800 hrs (Indian Standard Time) + 91-11-26653424 or + 91-11-26654900 ext 421
PACKAGE COST PER PERSON:

Accommodation
Cost P.P Twin Sharing
Total Night Stay
Package Price includes:
Three nights hotel accommodation with all meals from 6th to 8th April 2009. Both ways airport transfers in Delhi and Kathmandu. Shuttle service from Hotel to event venue. Half day sight seeing in Kathmandu on 9th April Morning. Please note:
The package prices are per person in twin sharing accommodation. Only twin sharing accommodation is available. We do not provide room partners for twin accommodation. The accommodation is also available at Raj Vidya Kender, New Delhi at a cost of USD35/- per night before and after Kathmandu event. GENERAL INFORMATION
Kathmandu, Nepal
7th and 9th April 2009

Venue
Kathmandu, Nepal.

Event Days
Tuesday 07th and Wednesday 08th April 2009
Translation
The event will be in Hindi. Translation will be provided in English, French and Spanish only.
Bring an FM radio with headphones and extra batteries.
Weather
Summer season with humidity of maximum 45%, average day temperatures of 35oC and nights with average temperature
of 20.5oC.
Insurance
It is most important that you take out comprehensive travel insurance.
Visa
A tourist Visa can be obtained at Kathmandu Airport on Arrival. Please ensure that you carry a valid Passport or Voter ID in
case of Indian nationality. Any other ID proof will not be accepted.
Health
Take extra care with hand-washing and personal hygiene to avoid contagious illnesses. Drink only bottled water that is sealed and free of visible contaminants. See your travel medical doctor some weeks before leaving home. Take adequate supply of any medicines you have been prescribed. Antibiotics in case of illness with Delhi Belly e.g. Ciprofloxacin. Antibiotic in case of respiratory infection e.g. Azithromycin Avoid dust and dusty areas. Cover your nose and mouth if exposed to dust. Avoid excess exposure to the sun. Drink plenty of water. Do not walk barefoot. Food quality is generally poor outside the premises so avoid unnecessary travel whilst in Nepal. In case you do eat outside the premises avoid tap water, drinks with ice, peeled fruit and salads. Its better to have boiled water or hot drinks and freshly cooked hot food. Avoid mosquito bites by using personal insect repellants containing.15-20% DEET and a low irritant knockdown aerosol spray for your room if needed. Bring flashlight, hat, insect repellent for skin, insect spray for rooms, first-aid kit, field seat, lip balm, sunglasses, sun block, acidophilus, vitamins, personal hygiene supplies, adequate supplies of any medications you take regularly, and an extra pair of glasses.
Terms & Conditions
Accommodation and Registration Documents
Confirmation of your booking will be emailed to you.
Please produce these documents for verification at the airport to our representative for pickup.
Acceptances of the plans are subject to presentation of the confirmation documents.

Amendments by you
We will make every effort to assist you if you wish to alter your arrangements but can offer no guarantee that this will be
possible. Request for an amendment may be made through the email or by fax. No amendments will be accepted after 15th
March 2009

Cancellations

All cancellations must be made through e-mail or fax. For cancellation 75% of the package cost will be charged. No refund will be given for no-show. If the event is cancelled for circumstances beyond our control, Afimac Associates Pvt. Ltd. will not hold any liability. In such case, 50% of the package cost will be refunded. In case of any dispute, Delhi jurisdiction alone will apply.
Package Prices
Return airfare Delhi-Kathmandu-Delhi, three nights hotel accommodation with all meals from 6th to 8th April 2009, both
ways airport transfers in Delhi and Kathmandu, shuttle service from Hotel to event venue, half day sight seeing in Kathmandu on 9th April Morning and all government taxes. Any increase in government taxes must be paid by you. If it is necessary for us to charge you, your credit card will be debited and an email will be sent to you.
Itineraries and Accommodations
We will make every reasonable effort to ensure that what is stated is followed and that other suppliers of services are efficient and reputable. However since we have no direct control over them, we reserve the right to vary the arrangements. Arrival and departure transfers are provided as a courtesy service only and should you miss them no compensations for any transfer expenses incurred will be paid. All rights of admission are reserved by Afimac Associates Pvt. Ltd. NEPAL BOOKING & REGISTRATION
07th & 08th April 2009
Kathmandu, Nepal
Please use one booking form for one person
TRANSLATION
PLEASE SELECT

Please provide your arrival / departure information below to ensure your transport at the airport. Please use
24-hours clock timings.

Arrival Date
Coming From
Flight No.
Arrival Time
PLEASE SE
LECT ONE OF THE FOLLOWING OPTION:
R Accommodation
Cost P.P Twin Sharing
Total Night Stay

Package Price includes:

Three nights hotel accommodation with all meals from 6th to 8th April 2009. Both ways airport transfers in Delhi and Kathmandu. Shuttle service from Hotel to event venue.
Please note:

The package prices are per person in twin sharing accommodation. Only twin sharing accommodation is available. We do not provide room partners for twin accommodation. If you have not provided us the name of your partner, you will have to accept the person allotted by us.
Please write the full name of your partner if you are on twin sharing:


Please provide the following information related to your credit card.
Your Credit Card will be charged for package price at the time of confirming your booking.
Four digit batch code, in case of American Express Card and three digit CVV code in case of VISA and Master card. For VISA and Master Card – the CVV code appears on the paper strip on the reverse of the card and follows the 16 digit For American Express Card the 4 digit batch code appears on the front side just above the 16-digit card number. I hereby authorize M/s Afimac Associates Pvt. Ltd to charge my above credit card for the package. Guest Signature __________________ Credit Card Holder’s Signature__________________ Date:____________________

Source: http://www.keepingintouch.ie/wp-content/uploads/nepal_event-brochure.pdf

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